Scaffolding Licences

Introduction

 

These notes are a guide to the questions and answers that typically arise when one party needs another’s permission for erecting scaffolding.

 

These notes have been written by James Brenan of Cubism Law as general guidance. They are not a substitute for proper advice on the specific facts of any situation. No responsibility is accepted for decisions taken without first obtaining specific advice from retained solicitors.

 

The first thing to establish, through the usual searches and enquiries, is the ownership of the land and space in which you wish to erect scaffolding and any surrounding rights – such as rights of light or air. Broadly, the answer will be one of either: the local authority, your lessor or freeholder (if you own a lease), or a neighbouring private owner. Where proposed scaffolding crosses land or space of different ownerships you may need several licences.

 

Developers are advised invariably to design their schemes so that they avoid or minimise the potential for boundary conflicts with neighbouring owners. One way is to set back a building from the boundary line and to construct a cleaning and maintenance cradle which does not encroach on neighbours’ space. Another method is to enter into a lease with neighbour for periodic access.

 

These notes cover each of the main types of consent.

 

Highway Authority Consent

 

If you are erecting scaffolding over a public pavement or road you should first find out which authority controls it. Highways of course include pavements as well as roads. Before erecting scaffolding over a highway it is necessary to obtain the authority’s licence in writing pursuant to section 169 of the Highways Act 1980. On receiving a proper application, supported by whatever particulars in connection with the proposed structure the authority may reasonably demand, the authority must issue a licence unless it can show one of the available grounds of refusal. Those grounds are, first, that the structure could cause unreasonable obstruction and, secondly, that an alternative design of structure that would cause less obstruction could conveniently be used for the work in question. There is an application fee payable (that has to be no more than reasonable – typically this is around £250) and there is a right of appeal to the magistrates court in case of a refusal.

 

Highway authorities have been reminded by central government (DOE Circular 9/77 and WO Circular 8/77) not to impose conditions upon the grant of a licence which conflict with or duplicate existing legal requirements – such as those under health and safety legislation.

 

You should be vigilant to ensure that your contractor complies with terms of such a licence and with health and safety laws (for example requiring adequate lighting) because as owner you can be liable under a civil claim for breach of statutory duty as well as for criminal law sanctions.

 

Section 171A of the Highways Act 1980 will enable charges to be levied by highways authorities when scaffolding remains in place for longer than a reasonable period, but this provision is not yet in force.

 

Planning Permission

 

Scaffolding qualifies as operational development under the planning legislation and so is something for which planning permission may be required. If you have planning permission for a new permanent structure it is usually assumed that you can erect the necessary temporary scaffolding for building it. A temporary structure – one in place for no more than 28 days – anyway does not require planning permission.

 

Where the scaffolding is not ancillary to a new building with planning consent and the scaffolding will be in place for more than 28 days it is – strictly speaking – necessary to obtain a planning consent for it. An alternative would be to obtain a comfort letter from the planning authority stating that no enforcement action will be taken in respect of your proposed scaffolding. Enforcement of planning law is a matter that requires a finding on the part of the planning authority that it is expedient to issue an enforcement notice having regard to the provisions of the relevant public plan and to any other material considerations.

 

Many councils though take the view that they need only exercise their above regulatory power under the Highways Act and so do not regulate scaffolding under planning law. This is a point worth checking if you think that your scaffolding will be in place for over 28 days and you do not have a planning consent. Any enforcement notice cannot require action to be taken within 28 days, and so there is in effect a further period of grace. (The planning authority will not in every case be the highways authority, of course.) A stop notice could be issued though, which would require action after only 3 days. Stop notices are rare because councils have to pay compensation if they are wrongly issued.

 

Any Lessor’s Consent

 

This will be subject to the terms of the governing lease and, if your premises are commercial and you are making improvements to them, also the Landlord and Tenant Act 1927. A landlord will have a greater ability to impose its preferred terms and restrictions when you are seeking its favour rather than exercising a right or carrying out your repairing duty.

 

Neighbouring Owner’s Consent

 

This can arise in four possible situations as follows:-

  1. First, if you are exercising a right of access for carrying out repairs or renewal works to your property and giving notice under the Access to Neighbouring Land Act 1992. This Act can also help where you are making incidental adjustments, alterations or improvements or doing demolition works. Where the development is not of residential land the court has power to award compensation which can be fixed with regard to the developer’s benefit as much as to the neighbour’s inconvenience. Relying on this Act can “up the ante” and create an adversarial atmosphere – encouraging the neighbouring owner to claim everything he can get – and so developers are often advised not to use it; or
  2. Second, if you are exercising such a right under some easement that benefits your land; or
  3. Third, if you are following a procedure laid down in the Party Walls etc Act 1996 and exercising your right of entry over land of an adjoining owner – for it is an often-overlooked benefit from using that Act that you have a right to enter your neighbour’s land for the purpose of carrying out works permitted under that Act; or
  4. Fourth, if you have no legal entitlement to enter and so you have to persuade your neighbour to grant a licence voluntarily – the offer of money usually helps here.

In the first three situations you will be in a stronger position when negotiating terms of a licence for access because you can appeal to a court or to the making of an award under the Party Walls etc Act 1996. If only some of your proposed works are within that Act then you will need a licence from your neighbour to cover the rest.

The boot will only be on your neighbour’s foot in last/fourth scenario above – and especially if you have started your works without concluding the necessary consent from the neighbour. If you invade his space without his permission you can be stopped by an injunction or at least made to pay damages taking into account the resulting gain in value of your property. The neighbour will be less willing once there has been trespass and this can result in lengthy and expensive delays to a project. In other words, you can be held to ransom. This “boot/foot factor” means that you will be required to pay the licensing party’s costs.

 

Choice of Scaffolder

 

You would be well advised only to employ a member of the National Association of Scaffolding Contractors (or “NASC”) whose website is at www.nasc.org.uk or a member of the Work at Height Safety Association.

 

Any scaffolding licence granted to you may refer to a particular scaffolder or require that the scaffolder must belong to one of the above associations.

 

Some owners require the scaffolder to be a party to the licence, thereby giving direct covenants. This is understandable, given that the scaffolder and not you as the employer would be directly liable for any negligence causing damage.

 

The Construction (Design and Management) Regulations 2007

 

These regulations will require you to ensure that detailed records are kept as to site-safety issues and the methods and steps of work carried out. It may well be a term of any licence that you must make your CDM records available to the licensing party on demand. You should take specialist advice. Appoint a CDM co-ordinator to ensure that you and all others involved under your responsibility comply with duties under these regulations. The Health and Safety Executive can call for proof of such compliance and take action to enforce the regulations. Breach of the regulations would be seen as tantamount to negligence if it results in an accident.

 

Method Statement

 

Any licence will typically embody your scaffolders’ proposed method statement in a schedule. The detailed contents of this statement may well be the subject of negotiations between your surveyor or architect, your scaffolder and the consenting party.

 

The licence may also stipulate that the scaffolder must comply with the NASC’s Guide to Safe Access Scaffolding.

 

Roofing and sheeting over the scaffolding will often be an issue, as well as the obscuring of neighbour’s windows, alarms and other security measures.

 

Another issue will be protective measures. Protection and sheeting may result in loss of function to air conditioning.

 

Minimising Damage and Inconvenience

 

There is no civil wrong-doing or “tort”, whether of negligence or nuisance, arising from building works which are reasonably and responsibly carried out – regardless that a certain amount of obstruction, dust, vibrations and noise may arise. The general legal position is always to ask whether you (and your builders) have acted responsibly so as to confine any disturbance to others to its reasonable and unavoidable level. Specialist surveyors’ advice should be taken on specific steps to mitigate noise, vibration, dust, escape of water and oany other hazards.

 

A licence may however seek to burden you with a greater liability than the above. It may burden you with a strict duty to do “everything possible”, as opposed to just “taking all reasonable steps”, to minimise inconvenience to the neighbour. It may burden you with a duty of compensation for economic loss of a neighbour, such as a retail business that might lose passing trade, or for burglaries committed via crossing the scaffolding. It is here that the above “boot/foot factor” will be most relevant in negotiations over any licence.

 

A Schedule of Condition should be taken of all affected buildings and areas in order to provide a baseline for future surveys concerning resulting damage. This protects the developer from spurious claims as well as the adjoining owner. As under any Party Walls Act award, the developer will be obliged to make good any damage discovered to have been caused to the neighbouring property.

 

Time Limits

 

Time stipulations in a specifically negotiated contract or licence, especially where the parties are each engaged in some investment or commercial activity as typically is the case in property development, are deemed to be of the essence. Moreover, the parties will often remove any debate from this point by expressing time to be of the essence. This means that the licence only applies for the specific period that it states and that to keep scaffolding in place for any longer would amount to trespass.

 

Trespass can be abated by the owner/victim exercising self-help, although it would be unusual and risky for new contractors to remove your scaffolding. A more usual and advisable course would be for the licensing owner to sue you for a mandatory injunction, requiring immediate removal of the offending scaffolding and damages. Such damages could well be computed with regard to your gain, rather than only the claimant’s loss and inconvenience.

 

Thus you should record in writing over any time extension which you may agree.

 

 

Licence Fee Amount

This is generally a reasonable amount for the period of the licence – say £500 per week, depending on the scale of the development and the developer’s anticipated profits – which is then stepped up to a considerably greater sum for any period of overrun – typically twice as much or more. 

Buildings and Contents Insurance

You should always obtain an up-to-date copy of the relevant policies for your property and follow any rules there laid down for notifying scaffolding to insurers. Otherwise you will jeopardise cover. As a separate matter you should insure your scaffolding and the building work in progress, or be satisfied that your contractor is doing so.

 James Brenan thanks Shirley Waldron of GIA Surveyors – www.gia.uk.com – for her help in preparing these notes.

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